Executive Personal Assistant at FYST

Job Description:

Latest job information from FYST for the position of Executive Personal Assistant. If the Executive Personal Assistant vacancy in Paris matches your qualifications, please submit your latest application or CV directly through the updated Jobkos job portal.

Please note that applying for a job may not always be easy, as new candidates must meet certain qualifications and requirements set by the company. We hope the career opportunity at FYST for the position of Executive Personal Assistant below matches your qualifications.

Overview

We are looking for far more than a traditional Personal Assistant. This is a Lifestyle & Operations Manager: someone who operates as the mini-CEO of a private family ecosystem, taking ownership of logistics, travel, property, staff, finances, systems, and the overall flow of life. Your mission: remove 90% of operational, domestic, organizational and process‑related questions from the principal’s plate – with structure, taste, and flawless execution. You will work directly with an UHNW entrepreneur and family, shaping order, clarity, and efficiency in every dimension of their lives.

• Personal & Family Logistics: Full management of personal, family, and business calendars, children’s schedules, schools, activities, monitoring and managing all personal/family documents and renewals.
• Travel Management (UHNW / VIP Level): End‑to‑end planning of international travel (flights, VIP terminals, hotels, villas, visas, transfers), coordination with concierge services, restaurants, drivers, budget control and quality assurance for each journey.
• Property & Household Management: Full oversight of properties, managing contractors (gardeners, engineers, maintenance teams), smart home systems, repairs, service contracts, expense tracking, plan vs. fact reporting.
• Operational Finances: Monthly reconciliation of family expenses, budgeting and cash‑flow oversight, subscription management and recurring payments.
• Staff Coordination: Scheduling, task management, payments, quality control and communication with household staff and external providers.
• Systems & Organization: Building and maintaining all processes in Notion, structuring files, documents, databases, creating checklists, standards, and operating procedures.

• At least 3+ years of experience as a Personal Assistant, Operations Manager, or Lifestyle Manager within UHNW families or Family Offices.
• Proven ability to build systems and processes, not just execute instructions.
• High autonomy: you take ownership, make decisions independently, and bring complete solutions – not open questions.
• Exceptional attention to detail, structure, and follow‑through – nothing slips through the cracks.
• Strong empathy, diplomacy, and emotional intelligence – you work seamlessly with people of different personalities and expectations.
• Ability to stay calm under pressure, handle rapid changes, and maintain composure in demanding environments.
• Fluent English (C1) – both written and spoken. Russian/Latvian/Ukrainian language is a strong plus, but not required.

• An opportunity to make something great even greater; you can be the reason why we grow, develop, and become the best fintech company on the market!
• Career prospects – we are young, we have huge ambitions, and it is important that our employees grow with us.
• Work with coworkers who are passionate about their business.
• Compensation that will fully correspond to the competence and knowledge.
• Remote type of work.

Job Info:

• Company: FYST
• Position: Executive Personal Assistant
• Work Location: Paris
• Country: FR

How to Submit an Application:

After reading and understanding the criteria and minimum qualification requirements explained in the job information Executive Personal Assistant at the office Paris above, immediately complete the job application files such as a job application letter, CV, photocopy of diploma, transcript, and other supplements as explained above. Submit via the Next Page link below.